Outlook for Mac is an email client designed specifically for macOS users. It offers a seamless integration of emails, contacts, tasks, etc. with the Microsoft productivity suite, making it an ideal choice of Mac users for personal and professional use. It is available as a separate application as well as a part of Microsoft 365 Suite.
However, in some scenarios, Outlook can experience some issues such as Synchronization issues, network failures, software crashes, incorrect configuration settings, etc. which can lead to data file corruption and subsequent data loss. It is crucial that you create multiple backups of your essential data to avoid data loss. In this blog, we’re going to highlight a few effective methods to back up all your Outlook for mac mailbox securely.
Reasons to backup Outlook for Mac
Some of the most compelling reasons to back up your Mac Outlook’s data are:
- Having a backup at a secure location prevents permanent data loss in case of unforeseen events such as virus/malware attacks, system failure, software crashes, network failures, etc.
- Having a backup ensures that your workflow isn’t interrupted when Outlook is experiencing downtime, or it is inaccessible due to some error.
- Having a backup facilitates shifting of the mailbox data from one Outlook profile to another or to a completely new device.
- Maintaining an email archive is essential in some organizations for legal and regulatory compliances.
Methods to backup Mac Outlook’s mailbox
There are only a few ways in which users can back up their Mac Outlook’s mailbox easily for free of cost. We’ve discussed two such methods in detail below:
Method 1: Backup mailbox using Outlook for Mac
Mac’s Outlook has a built-in feature for backing up mailbox data emails, calendars, contacts, tasks, notes, etc. The Export feature of Outlook for Mac exports your mailbox to a location of your choice. The steps to do so are described below:
- Launch Microsoft Outlook on your Mac device.
- Navigate to the Tools tab in the top left corner of the screen and click on the Export
- Tick all items that you wish to take a backup of and click on Continue.
- Select a safe destination of your choice and click on Save.
- After a successful data export, click on Finish.
Method 2: Backup Outlook for Mac mailbox using Time Machine tool
Time Machine is a built-in backup and recovery tool developed specifically for the macOS to take backup of the entire Mac system. This software saves snapshot of your Mac’s data, allowing you to easily restore all the data files, previous system settings, applications, etc. to how it was in case of any unfortunate scenario. Here’s how to use this tool:
- Navigate to the Apple menu on the top left corner of your screen and click on System Settings.
- Click on General from the left panel and choose Time Machine.
- Press the Add Backup Disk button and choose the external disk that you wish to back up. Then click on the Set Up Disk
- Turn the toggle on if you want to encrypt your backup file, then enter a safe password and an easy password hint and click on Done.
Note: Keep your external drive connected to your Mac device and keep charging your Mac device for a smooth backup process.
Backup Outlook for Mac with a professional tool
There’s a high chance these methods might not give favorable results which can result in data loss. Also, OLM files aren’t compatible with any other devices apart from macOS, which is why they can’t be easily shared which affects the workflow. The safest way to back up your Outlook for Mac mailbox is to convert the OLM files to PST format by a trusted OLM converter. Recoveryfix Converter for OLM is the prime choice of users for converting their single or multiple OLM files to PST and other various formats like PDF, MSG, EML, DOC, DOCX, etc. Additionally, users can convert their OLM files in bulk and save them at a location of their choice without compromising the data integrity.
Conclusion
Constantly backing up your data is a practice every user should maintain to avoid data loss in unfortunate scenarios. This article talks about the driving factors why users should backup their Outlook for Mac mailbox to a safe location. We’ve also given two easy methods to perform this backup process. Additionally, we’ve also recommended a feature rich OLM converter software to easily open OLM file on Mac.
